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General Vendor Training + Agreement

Intro

First off, thank you for taking the Double Knot training! We hope it will be a useful reference for you now and in the future. You can always return to these pages if you need any questions answered. Please note: this is not a resource meant to be skimmed. A lot of critical information is within the paragraphs, captions, and headings. It will require your full attention, and should be slowly taken-in without distractions. Try to give this training your full attention. If even one fact learned here improves your work, it will make the time spent worthwhile.

Mission

Weddings are often very meaningful. As society grows increasingly compartmentalized and isolated, weddings are a rare chance for family and friends to come together, form and deepen bonds, and celebrate. These moments and memories will be looked back on many times and across generations. We capture moments to be reflected on not only by the couple, but by their children, grandchildren, and beyond. The photographs and videos we create will become artifacts for connection with heritage, family, and friends, not only for our couples, but for the vast network of their family and friends. For all these reasons, these weddings should be meaningful to us, and we have a great responsibility to capture these moments as authentically, artfully, and compassionately as possible. In short, we seek to bring people into closer connection with each other and their past.

Values

Only one: Approach all people and tasks with compassion, attempting to maximize the joy for the couple and reduce their suffering. The ramifications of this single value permeate everything we do. We train and plan and invest in equipment because good work spreads happiness. We try to create the best work in every moment as a gift of financial security, life fulfillment, and creative expression to ourselves and to our couples.

Payments

Payment varies depending on distance traveled, position, and market. You pay can always be calculated for each wedding here: https://forms.doubleknotpictures.com/r/wMGWXl

Tips

Any tips received will be evenly distributed among all the shooters. Double Knot does not take a cut of the tip unless a Double Knot employee or owner is also shooting, in which case they will also receive an evenly divided portion of that wedding's tip.

Invoicing

Invoices should be emailed to hello@doubleknotpictures.com, including a breakdown of hours and rate, any expenses incurred, and Paypal account information. Additionally, please request your payment from adam@doubleknotpictures.com via Paypal. All payments will be made via Paypal within 14 days of receiving both the invoice and Paypal request. Venmo or other payment types will not be accepted.

Media Back-Up

1. Each shooter will be responsible for bringing and backing up their own media to Double Knot's online portal and a physical hard drive immediately after each wedding. 2. Do not share cards between weddings, even if working multiple weddings on the same weekend. Each card should only be used on a single wedding before backing up. After backing up to Double Knot's Masv.io portal and your hard drive, you may reuse the card. 3. Back up all your wedding media for at least 120 days on a hard drive. Each shooter is eligible for a one time $80 payment, to be added to a wedding invoice, for a 2TB hard drive on which to store their backups. This size drive should suffice for the 90 days of backup required. 4. Back up cards, not files. This means you should copy the entire card to your hard drive, not individual files. This is an industry standard practice, and helps avoid missing files. 5. Format card at the top of the day. If you forget, Sony cameras have a “Delete by Date” function for the previous wedding.If you accidentally format a card with the current days media on it, set those two cards aside and do not touch them again. Recovery should be possible as long as no further media is written to that card. If any shooter struggles to meet any of the obligations above, please reach out to Double Knot. We would much rather work with shooters around reimbursing costs for hard drives and media cards than introduce any risk into the media backup process. Any deviation from the above process should be reported to the Double Knot studio manager.

Wardrobe & Hygiene

Dress Code: Business Casual Fit & Size: Garments must fit properly. Pants cannot be too tight or baggy. Shirts cannot be oversized or too tight. Acceptable Colors: Solid and dark or neutral. No patterns, bright colors, or embellishments. Acceptable Shoes: Comfortable dress shoes, solid-colored sneakers, or loafers. Must be clean and in good shape. Wear shoes comfortable for all day use. Acceptable Accessories:‍ Wristwatches Simple necklaces and studs Small, solid-colored bags on your person if at all needed Masculine-Presenting Acceptable Tops: Button-up shirts, knit sweaters, and suit jackets. Button-up shirts should be tucked in. Acceptable Bottoms: Slacks, joggers, khakis, chinos, and dark wash jeans Feminine-Presenting‍ Acceptable Tops: Blouses, knit sweaters, dresses, and jumpsuits Acceptable Bottoms: Joggers, wide-leg pants, khakis, chinos, dark wash jeans, and skirts

Hygiene

- Fresh and clean-smelling - Simple, groomed hairstyle - Neatly maintained facial hair

Demeanor

The Coordinator: Help the coordinator and make every attempt to get along. They are potential partners and provide referrals to Double Knot, so take care to work with them professionally and cordially. Alcohol: Do not drink alcohol under any circumstances while on the job. Do not take a drink before leaving, even if the couple insists. Often planners will view that very unfavorably and no longer work with any vendor who drinks. Drinking alcohol while at a wedding will result in automatic removal from Double Knot's preferred shooter list. Helpfulness: Err on the side of friendliness. Help the couple whenever and wherever possible -- water, paper towels to pat face, fetching things, etc. No team member ever looks lost or skeptical. Direction: The photographer takes the time to speak up about ideas and pausing -- not posing -- moments. They ensure that they get the best shot, and give the client feedback to help them get that shot. Protip: A great time to offer to get them a drink or snack is after the ceremony during portraits! They are often worn out from ceremony and portraits.

Anticipation & Attention

Keep an eye on the timeline and make sure you are always ready for the next moment. If dinner is being eaten, make sure they aren't about to give toasts. If you are shooting portraits, make sure your speedlights are set up for the entrance. Make sure you have ample batteries and card space. Do not use your phone unless checking the shot list, communicating with team members, or conducting other work-related activities within sight lines of anyone but other Double Knot professionals. Do not discuss concerns around the client, especially regarding malfunctioning equipment, SD card loss, rude guests, etc.

Punctuality

Double Knot should never, ever be late. Being late is a very serious matter, and any lateness will factor significantly into staffing decisions going forward. If for any reason you are running late to the meeting spot for the carpool, notify the other team members immediately. If for any reason the entire team is running late to the venue, call the studio manager first, then notify the day of contact noted in the Podio. Ensure that the studio manager is aware the team will be late to the event so they can perform damage control with the couple. Any untruthfulness or lack of notification regarding lateness will result in expulsion from Double Knot's contractor list.

Harrassment & Abuse

Your safety and mental well-being comes first, and you deserve a safe, non-threatening workplace. If you are subjected to verbal, sexual, or physical abuse, here are the steps to take: 1. Please call Adam first, so he can address your concerns and give advice. 2. If there is not a planner or the planner doesn’t handle it adequately, politely and diplomatically bring the matter to the attention to the head of family, including what you want done about it. 3. If nothing is done, you can diplomatically inform the couple about the situation. 4. Feel free to leave if no one one takes action to make you feel safe.

Podio

During the week prior, an email will be sent to you linking you to a Podio with all the necessary info for your wedding, including but not limited to: Arrival and departure times Team member emails Shot list Timeline Meeting time for carpool Venue addresses Day-of contact number If you have not received this podio by 72 hours before the wedding, please contact ari@doubleknotpictures.com. You will be required to use and register for the Podio app to view the information.

Stages

The wedding day generally includes at least some of the following list, although not necessarily in this order. Ample coverage needs to be captured of all events for which we are present: Getting Ready Wedding Party Portraits Details - Personal and Venue First Look Ceremony Family Portraits Couple's Portraits Cocktail Hour Grand Entrance/Introductions First Dances Cake Cutting Bouquet Toss Garter Toss Dancing Exit

Meals

If you work for over 4 hours and during that time there is a meal service, the client is contractually required to provide you a meal. Please notify hello@doubleknotpictures.com of any dietary restrictions. Ask the coordinator how meals are being handled. Some allow vendors to go through the buffet, some have separate meals provided for vendors. Politely as to cut to the front of the line if there is one so you might get back to work faster and eat sooner. This requirement is in the contract. Do not ever take photos or videos of anyone eating. They find it highly unflattering. Check with the couple to see if they need anything before taking the meal. Take your meal within earshot of announcements, but not within sight of the guests unless a table has been provided for you. Coordinate with the DJ and planner that events will not commence until you finish eating.

Updating Your Availability

If you are a lead photographer or videographer, you will be required to keep an up-to-date calendar of your availability at all times. See the agreement at the end of this training for details, and here is a video on how to set yourself as busy/available on the Google Calendar we will set up for you: https://www.loom.com/share/0c7f580d44ee4aafbd31241b65453451?sid=f20394f4-a6ad-4294-b037-cada2035cdf3

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Vendor Agreement

*You will receive a PDF copy of this signed agreement after submission.* This agreement is between Double Knot Pictures LLC, hereinafter the STUDIO, operating in the state in which the work is conducted and surrounding areas, and an independent contractor whose name and email address appears below, hereinafter the CONTRACTOR. This agreement is effective for any weddings and events scheduled after the signature date below. Terms and Conditions 1. Position The CONTRACTOR agrees to work for the STUDIO as a work-for-hire independent contractor providing photography services on an ‘as needed’ basis. The CONTRACTOR is a freelance worker working for themselves. 2. Assignment The CONTRACTOR will be notified of the job assignment and/or contract work on a case-by-case basis only. The STUDIO is under no obligation to guarantee CONTRACTOR any minimum number of contracts or any minimum number of hours. All work performed by CONTRACTOR for the STUDIO at all times shall be governed by the covenants of this Agreement. 3. Independent Contractor The CONTRACTOR and the STUDIO hereby specifically agree that CONTRACTOR is performing the services as an independent contractor and is not an employee of the STUDIO. Nothing in this Agreement shall be construed as creating an employer-employee relationship, as a guarantee of future employment or engagement, or as a limitation upon the STUDIO’s sole discretion to terminate this Agreement at any time without cause. CONTRACTOR further agrees to be responsible for all of CONTRACTORS’s federal, state and local taxes, withholding, Social Security, insurance, and all other benefits. 4. Payment CONTRACTOR will be paid within 14 calendar days after submitting the PayPal request for the correct amount to adam@doubleknotpictures.com. Requests to expedite payment are allowed but not guaranteed. Any other methods of payment request will not be accepted. 5. Timing to Complete the Assignments The CONTRACTOR agrees to follow the timing schedule to finish the assignments. All original files must be delivered to the STUDIO by the end of the event being photographed by returning STUDIO SD cards directly to designated point-of-contact and/or location, following all drop-off procedures. In the event that the CONTRACTOR’s own SD card is used for any part or all of the event (not recommended), all original files must be delivered to the STUDIO via Dropbox file request (sent by the Studio Manager) within 3 days of the event. 6. Copyright & Reproduction Rights The CONTRACTOR’s assignment is a work-for-hire-job; as such the copyrights to the images produced by him/her belong to the STUDIO. The CONTRACTOR agrees not to sell any image taken during a contracted event from the STUDIO to any person, company, group, advertising agency or otherwise without the STUDIO’s express written permission. The STUDIO grants the CONTRACTOR permission to use the images taken during a contracted event for the CONTRACTOR’s personal and professional print portfolio, website, weblog, brochures, or other advertising tools as long as the STUDIO’s clients provide written permission for the CONTRACTOR to use said images. The STUDIO will seek written permission from the STUDIO’s client. 7. Exclusivity The CONTRACTOR understands that he/she represents the STUDIO and not any other business while completing assignments for the STUDIO. While directly working for the STUDIO, the CONTRACTOR will not advertise his/her own business, will not solicit work for him/herself, and will only distribute the STUDIO’s materials, business cards, and name. The CONTRACTOR is not bound by an exclusivity contract when not working directly for the STUDIO. The CONTRACTOR may pursue other photographic work so long as it shall not infringe upon the STUDIO’s client base. 8. Professionalism While working for the STUDIO, the CONTRACTOR will conduct themselves in a professional manner. He/she is representing the STUDIO and acting as an agent of the STUDIO in all activities relating to the event (including before, during, and after the scheduled event itself) when hired by the STUDIO. Appropriate attire is required for the CONTRACTOR on the date of the event. Please refer to the Double Knot training for examples of appropriate attire. 9. Confidentiality The CONTRACTOR understands that all materials, price lists, contracts, financial documents, agreements, and other information or documents that are given to him/her in the scope of his/her assignments are the exclusive property of the STUDIO and are privileged and confidential information. The CONTRACTOR agrees not to reveal this information to anyone, nor to use this information to the detriment of the STUDIO, including to circumvent or to undercut sales. The CONTRACTOR agrees that all materials as described above must be returned to the STUDIO at such time as this or any subsequent contract or agreement ends. 10. Liability The CONTRACTOR warrants that they will perform when booked for a photographic assignment, and that he/she is liable for loss or other financial liability suffered by the STUDIO due to failure to perform other than a documented medical emergency or an “Act of Nature”. This liability will be limited to the amount of funds paid to the STUDIO for the service by the STUDIO’s client for that event. The STUDIO is not liable for any loss or damage to the CONTRACTOR’s equipment under this contract. 11. Equipment The CONTRACTOR is responsible for providing all of his/her own equipment with which to complete the assignments unless other arrangements are made explicitly with the STUDIO’s studio manager. Memory cards will be provided by the STUDIO. The STUDIO requires that weddings be photographed in digital RAW file format and that all original digital RAW files are relinquished to the STUDIO upon completion of the contracted job. Compressed video files are allowed. 12. Litigation In the event STUDIO files suit to enforce any term or condition herein, STUDIO is entitled to expenses of litigation including reasonable attorney fees. This agreement constitutes the full agreement of the parties. Any modification of this agreement must be in writing and signed by both parties. If any provision of this agreement is declared invalid, then the remainder or the agreement will remain in force and intact. 13. Sexual Harassment Any sexual harassment of any kind will be grounds for non-payment and exclude the CONTRACTOR from any future work with STUDIO. All sexual harassment will be thoroughly investigated before further action, including but not limited to non-payment and legal action, will be taken. Harassment includes but is not limited to unwanted romantic or sexual advances, comments or jokes sexual in nature, or inappropriate touching of any kind. 14. Cancellation Once STUDIO has given CONTRACTOR written confirmation of booking for an event, CONTRACTOR is considered obligated to work that event. For CONTRACTORS assigned any other position other than first photographer or videographer, the CONTRACTOR or the STUDIO will pay the other party $200 for any cancellation after booking. If the CONTRACTOR is assigned as a first photographer or first videographer and subsequently cancels their booking with STUDIO, CONTRACTOR will pay the following penalties: If the first photographer or first videographer CONTRACTOR gives notice of cancellation within 48 hours of written notification of booking from STUDIO, then that first photographer or videographer will pay STUDIO $200.00. If the first photographer or videographer CONTRACTOR gives notice of cancellation after 48 hours of written notification of booking from STUDIO, then that first photographer or videographer will pay STUDIO $800.00. If the booking is greater than one year in the future, then STUDIO will check with the CONTRACTOR on their availability before finalizing booking. All payments are due within 14 days of notification of cancellation to either party. All confirmations of booking from the STUDIO and cancellations from either the CONTRACTOR or the STUDIO must be submitted in writing. 15. First Photographer and First Videographer Blockout Calendar If eligible for booking as a first photographer or first videographer, the CONTRACTOR is required to maintain a calendar of their availability in the bookingmood.com portal. Notification of unavailability can only be made through bookingmood.com, and any date not marked as unavailable will be considered bookable by STUDIO at any time. The CONTRACTOR will be notified as soon as bookings are finalized. 16. Penalties The CONTRACTOR will be penalized $50 for arriving more than 10 minutes late to any wedding. The CONTRACTOR is encouraged to arrive 15 minutes prior to the stated start time to be ready to commence coverage at the started start time. 17. State Law and Supersession The laws of the state in which the work is conducted govern this agreement. This agreement supersedes any prior agreements made between the STUDIO and the CONTRACTOR. I, the CONTRACTOR, have read and agree to the preceding terms and conditions:

Full Name

Email

Date Accepted

Contractor Signature

Signature

Thank you for your submission!

A PDF of the entire submission should be in your email inbox shortly. Please email hello@doubleknotpictures.com if you do not receive it. After reviewing the submission, the studio manager will reach out to set up an onboarding interview as the final step of the process. Please do not hesitate to reach out for updates if you do not hear from us.